Conditions of Hire

Bookings

Payment of the deposit ensures a specific date is reserved but is not guaranteed until the hiring contract has been drawn up to the satisfaction of both parties and signed, one copy to be retained by each, and full payment received by HLSI. Full payment (in addition to the deposit) must be made one month before the function.

Deposit
We request a deposit of £250.00 for all social events. This is banked and held until after the function in the event of any damage, excessive mess, over-running of booked time, the creation of undue noise or the inclusion of more guests than agreed. We expect however that the premises will be left as you found them and your deposit will be returned once all property belonging to the hirer’s caterers and employees, has been removed.

Discounts
A 20% discount is available to those members of the HLSI who have been members for not less than one year at the date of booking. Please note that this privilege for existing members is strictly observed. A special discount may be available for charities.

Cancellation Fees
The following cancellation fees will apply. If notification is received more than four weeks in advance then 25% of the deposit will be retained. In the event of less than four weeks notice being given a charge of 50% of the deposit will apply.

Access
Access is available at the start of the agreed set-up time. The caretaker will clear the Victoria Hall and Members’ Room. S/he will also supervise clearing up and secure the premises at the end of the clearing-up period. These matters need to be discussed with the office manager before the contract can be finalised for signature.

Restrictions
This is a residential area and we ask you to be considerate of our neighbours. We regret therefore that the following cannot be permitted:

Excessively loud amplified music
Smoke machines
Helium or ordinary balloons
Confetti, rice, glitter, or rose petals
No smoking on the premises
No alcohol or music after 11.30pm
All guests must leave by midnight

Cleaning up is the responsibility of the hirer and should be completed within one hour of the function finishing.

Parking
Vehicles may park temporarily on the pavement by the front steps for unloading and reloading only. Please note hirers may not park in the garage yard behind the premises.

Heating
Individual radiators may be adjusted up or down as required but no additional heating appliances may be used.

Utilities
The Highgate Literary and Scientific Institution is not responsible for failure in the supply of water, gas or electricity to its premises.

Fire Precautions

Winter through the library window

View from the library window